The Annual General Meeting
Annual General Meeting
In accordance with the provisional HPA Constitution, the first AGM will be held in April 2013. Its proceedings will be conducted remotely via a private sub-forum of the HPA forum. The forum will provide a facility for presentaiton of information, discussion and voting. To have access to this forum and take part in the AGM, you will need to:
(i) have valid a HPA membership (if you haven’t already, please pay your subscription asap);
(ii) register for the main HPA forum; and
(iii) email the Webmaster requesting access to the AGM forum.
Once your forum membership grade has been changed to "paid-up" member you will be able to access the AGM forum.
The Chairman’s letter to HSBC Bank setting up the HPA bank account that cites the HPA founding members will constitute the minutes of inaugural AGM. Both the notification of the AGM and the associated agenda will be circulated not less than 28 days prior to the AGM. The AGM will be spread over a week to allow voting to take place and discussion on any motions offered and voted on (if possible).
Nominations for HPA Committee Officers (four members) and Committee Members (between four and eight members) should be posted on the AGM forum within a week of the meeting notification. The Secretary will then collate the postings. The meeting documents (see draft agenda below) and the candidates for the various committee positions will be posted on the AGM forum at the commencement of the meeting.
The current Secretary will draft and circulate draft minutes (including the voting results) within 7 days of the meeting end date. The new Management Committee will officially take over from the outgoing Committee once the draft minutes have been posted and these minutes will be ratified at the next AGM.
The provisional Management Committee, formed from the HPA ‘founding’ members, comprises:
|
Position |
Name of incumbent |
|
Chairman |
Stephen Brichieri-Colombi |
|
Secretary |
Jane Tordoff |
|
Treasurer/ Membership Secretary |
Malcolm Bennett |
|
Webmaster |
John Ratsey |
|
Committee member (legal issues) |
Robert Every |
|
Committee member |
Colin Schoon |
|
Committee member |
John Lawson |
|
Committee member |
Jon Bateman |
|
Committee member |
Mike Scantlebury |
A draft agenda is presented below:
(i) Accept the minutes of previous AGM
(ii) Accept the Committee’s Annual Report (to be drafted by Chairman and agreed by Committee members)
(iii) Accept the Treasurer’s Financial Statement
(iv) Motions (items previously notified to Secretary)
- Ratification of the HPA Constitution
- Membership period and fee
- To be decided
(v) Elect Officers and Committee members
(vi) Any other relevant business (at the Chairman’s discretion)